What never to send to AI

BEFORE YOU HIT SEND: 30 SECONDS
- [ ] No passwords, verification codes sent by text, access keys (API keys) or login details
- [ ] No card numbers, bank account numbers, Social Security numbers, driver's license or passport numbers, tax IDs or insurance policy numbers
- [ ] No medical information about specific people (in healthcare, patient data is protected by HIPAA)
- [ ] Names, phone numbers, addresses and emails of customers and coworkers are replaced
- [ ] No one else's trade secrets: contract terms under an NDA, a client's internal numbers
- [ ] The whole screenshot has been checked: nothing extra in the corners, browser tabs or notifications
- [ ] The file has no hidden sheets, comments or edit history that carry extra data

HOW TO SWAP: THE MEANING STAYS, THE DATA DOESN'T
- Mike Johnson → Client A
- Daisy Hardware LLC → Company B (retail, 20 employees)
- (614) 555-0123 → [phone]
- Street address → [address]; keep the city only if it matters for the task
- $1,237,500 → "about $1.2 million," if the exact amount isn't needed for the calculation
- A table of customers → only the columns you need, with no names or contact details

SETTINGS: ONCE
- [ ] In the service's privacy settings, you found the option about using your chats to train models and picked the one you want
- [ ] You know whether the service has a temporary chat that isn't saved to your history, and where to turn it on
- [ ] You upload client data only to a service and plan whose terms allow it (check your client's contract)

IF YOU'RE UNSURE
- [ ] Ask yourself: "Is it OK if a stranger reads this text?" If not, anonymize it or don't send it

IF SOMETHING EXTRA ALREADY WENT OUT
- [ ] A password or key: change it right away in the service where it's used. Deleting the chat doesn't guarantee the data disappears from the service immediately
- [ ] Delete the chat from your history
- [ ] If it's client data, tell the person in charge or the client, as your contract requires