Google's assistant, built into Gmail, Docs and Sheets, with Deep Research, Gemini Live and Canvas.
Freemium
Executive assistant and office manager
ChangingAI handles email, meeting notes, summaries and research quickly, and executives already do some of that work themselves. The assistant becomes the person who sets up these processes and keeps people's commitments on track.
Where this job sits on the map
In the same group: 78 of 100 professions.
What changes
Executives now draft some of their own emails and documents with AI
What's valued is setting up email, calendar and meeting notes so routine tasks run without manual work
More time goes to people, events and travel
AI drafts, the person decides
How the work splits here: AI prepares a draft, the person checks it and makes the call.
What AI does
- Sorts the inbox: what's urgent and what a template reply can handle
- Prepares a summary of the day and materials before a meeting
- Writes meeting notes and a task list to send out
- Finds and compares options for trips, venues and vendors
- Drafts emails, announcements and office procedures
You check itRead it, check the facts, fix it. Without this check the draft goes nowhere.
What stays with the person
- The executive's trust and confidentiality: what the AI may see and what it may not
- Working things out directly with busy people
- Decisions when plans fall apart: rescheduling, a replacement, an urgent call
- Keeping the office running smoothly and a good place to be
What to learn first
6 lessons from the course, in order. Start with the first one.
- Your first 30 minutes with AI: where to startStarting from zeroYour first 30 minutes with AI: sign up, ask three questions, try seven everyday tasks, learn what never to share and which plan to pick.Start here
- How to write a good promptUserHow to give AI a task: the five parts of a good prompt, Plan Mode, and how to refine an answer instead of starting over.
- AI for email: a smarter inbox, drafts and repliesConfident userEmail with AI: connecting Gmail, auto-drafts in your style, sorting your inbox and cold emails.
- AI meeting notes with Otter.ai and FirefliesConfident userMeetings with AI: recording and transcription, notes and tasks through Fireflies, Claude and a webhook.
- AI presentations with Gamma, Beautiful.ai and ClaudeUserPresentations with AI: Gamma, Beautiful.ai, python-pptx and how to structure a pitch deck in Claude.
- AI Executive Assistant: a capstone assistant projectBuilderA personal AI assistant: a daily summary, meeting prep and an email review that run on a schedule.
Which tools to use
Microsoft's free assistant for chat, search and Edge, with Office features in paid Microsoft 365 plans.
FreemiumMeeting notes with no bot: it captures your device's audio and builds notes and action items.
FreemiumA workspace and knowledge base with an AI agent that writes, summarizes and takes meeting notes.
FreemiumAI search with sources: answers with links, Deep Research and the Comet browser.
Freemium
Ready-to-use materials
- Personal instructions for your AI assistantInstructions
What AI should know about you and how it should answer, applied to all your chats at once.
Free - Summarize a documentPrompt
A long document boiled down to the gist, key points with page references, numbers and deadlines, and questions for the author.
Free - Client email before you sendChecklist
12 checks in a minute: purpose, next step, numbers, recipients and tone.
Free - What never to send to AIChecklist
A 30-second check before you hit send: what to remove, how to anonymize and what to do if it's already gone out.
Free
How to earn with AI
We don't promise income: results depend on your niche, your market and your work.
- Job
Take on more of the executive's tasks and bring ready options instead of questions.
- Service
A virtual assistant for several small-business owners: email, calendar, meeting notes and travel.
- Product
A set of instructions and templates for assistants: inbox triage, the daily summary and meeting notes.
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Checked: October 2026